Last week, I started seeing folks at Microsoft talk about AI Archives for Teams meetings, and it obviously got my attention.
You can read more about it in the official documentation.
As an AI use case, I’m kind of excited about how this works. Keeping an AI archive of that meeting that includes a condensed summary of what was said, what was decided, etc., and then making that available to Copilot to use with the next meeting on the topic seems like a great idea.
I can see how this could make Facilitator-created meeting notes for recurring meetings much more useful if the note-taker can refer to previous events in the meeting series. Or, if Copilot Chat could refer to the AI summaries of previous meetings when creating documents or drafting emails. There’s a lot of stuff that happens in meetings that we don’t easily use as a reference when using Copilot in other areas.
As a user, this makes sense, and I like it.
I also like that if a meeting goes a bit off the rails and I don’t want to include that summary in any future AI interactions, I can go back to the meeting and delete it:
The meeting organizer can delete the AI archive by deleting the meeting recap. First, navigate to the meeting recap. Then, open the … menu, and select Delete recap content.
What I don’t love is that I can’t actually see it:
Content in the meeting archive is only accessible through Copilot, Facilitator, and other Microsoft AI tools. Users can’t open or view the archive file directly.
If AI uses a meeting archive to generate a response, the response includes a citation that links to the meeting recap or meeting invite.
AI archive files are indexed for search. Opening an archive file from a search point redirects the user to the meeting recap page or meeting invite.
The archive file can’t be moved, renamed, or modified.
Facilitator, Copilot, and other AI never shares insights from a meeting with users who don’t have access to the meeting.
Still, I get the concept; the archive is a summary meant only for AI to reference.
This is where the eDiscovery part of my brain has an issue.
How do we show the content Copilot used to create the context for a decision if that decision ever becomes relevant in litigation?
Is there a file to review?
